Thank you for your sponsorship of the Agile2010 Conference at the Walt Disney Dolphin Resort in Orlando, FL.
Our conference planning company, Elastic Communications & Events, will be managing the Agile2010 Conference on behalf of Agile Alliance again this year. Elastic is responsible for the communication, management and fulfilment of your sponsorship benefits and will coordinate the logistics of your sponsor activities in Orlando.
A separate email will be sent out individually to each sponsor by May 26th [sent to Sponsor contact] with details specific to your sponsorship.
This webpage will serve as the "home base" for any information you may need during the planning process of the Agile2010 Conference. Should you have any additional questions, please contact our Sponsor Coordinator:
Jessica Ambrose
Agile Speaker Coordinator
Elastic Communications & Events Inc. | 2309 Kenbarb Road, Mississauga, ON L5B 2E9 | F: 905.281.9824
T: 905.281.0555 ext. 112 | benefitsagile@elasticevents.com
Please also be sure to add benefitsagile@elasticevents.com to your email allowed list in order to successfully receive all email communications.
The conference is taking place August 9th – 13th, 2010 at the Walt Disney World Dolphin Resort, Orlando, FL.
Walt Disney World Dolphin Resort
1500 Epcot Resort Boulevard
Lake Buena Vista, Florida
Direct: 407.934.4000
A negotiated rate [$145/night] is being offered to all participants of the Agile2010 Conference. We encourage all to book your hotel rooms as soon as possible to take advantage of this great rate.
To book your conference reservation at the Walt Disney Dolphin, Click Here.
Thank you, looking forward to seeing you in August in Orlando!
| Task | Owner | Deadline |
| Individual Sponsorship email sent out | Elastic | May 26, 2010 |
| Schedule & Floor Plan | Elastic | May 26, 2010 |
| Freeman Email Communication | Freeman | Week of May 24 |
| Deadline to upload 2 logos [1 color and colored] | Sponsors | June 7, 2010 |
| Deadline to upload advertisment | Sponsors | June 25, 2010 |
| Freeman will accept crate, boxed or skidded materials beginning | Sponsors | July 9, 2010 |
| Preliminary Booth Assignments | Elastic | July 12, 2010 |
| Deadline to send item description for bag insert to Elastic | Sponsors | July 16, 2010 |
| Deadline to register | Sponsors | July 16, 2010 |
| Early bird exhibit order deadline | Sponsors | July 23, 2010 |
| Warehouse shipping deadline | Sponsors | August 2, 2010 |
| Absolute shipping deadline - direct to venue | Sponsors | Inquire with Freeman directly |
| Bag Collection | Volunteers | August 8, 2010 |
| Booth Setup | Sponsors | August 9 - 9:00a - 3:00p |
| Booth Hours | Sponsors | See Below |
| Booth Teardown | Sponsors | August 12 - 3:30p - 6:30p |
Booth Size & Package
Please also refer to individual email sent to your sponsorship contact [as indicated on your sponsorship agreement] for details regarding your booth size.
Your basic booth package includes:
Location
The Sponsor Exhibit space is located in the Northern Hemisphere BCD, Ballroom Level of the Walt Disney Dolphin Resort. To download Walt Disney Dolphin Floor Plans – Click Here.
Floor Plan
We will be posting a floor plan of individual booth placements for the Agile2010 Conference by July 12th.
Booth Numbers
Booth numbers have been sent out along with your Individual Sponsorship Email on May 26th.
Move-In
Scheduled exhibitor move-in will take place on Monday, August 9th from 9:00am – 3:00pm.
Scheduled Booth Hours
Monday – 6:00 – 10:00pm [Ice Breaker]
Tuesday – NO BOOTH HOURS [Conference Open Night]
Wednesday – 12:00 – 1:30pm [Lunch] & 18:30 – 21:30 [Agile Alliance Sponsor Event]
Thursday – 12:00 – 3:30 [Lunch & 1st Afternoon Session]
Move-Out
Scheduled exhibitor move-out will take place on Thursday, August 12th from 3:30 - 6:30pm.
Conference Schedule
The Agile2010 Conference Schedule at a Glance can be found at agile2010.agilealliance.org.
Freeman is our exhibit décor partner for the Agile2010 and will be handling all exhibit booth details, equipment and supplies as well as shipping, freight and material handling. Their online system will allow you to customize your booth for the Agile2010 Conference.
An email will follow from Freeman on the week of May 24th. The following details will be included:
Quantity
Please refer to Individual Sponsorship Email sent on May 26th regarding the quantity of bag inserts you are entitled to.
The suggested quantity for the number of inserts to include in your shipment is 1600 pieces.
Type & Size
A bag insert may be printed material or SWAG. Our suggested maximum size for a bag insert is 10" x 12" x ½".
In order to ensure all bag inserts are included in the bag, we require all sponsors to send us a description of the item you are including in the bag by July 16th.
Shipping
As mentioned above, Freeman will be managing all shipping, material handling and transportation. Please refer to email sent by Freeman – week of May 24th for specific shipping details and deadlines.
VERY IMPORTANT:
All bag insert/company literature to go into the conference bag must be – Clearly marked FOR AGILE BAG using the shipping label found in the Freeman online website.
Shipped separately than your booth materials [not on the same skid]
Note: Conference Bags will be collated on Sunday, August 8th. Booth setup does not begin until Monday morning. We will not be responsible for items which are not shipped properly. See above & Freeman email for shipping details and deadlines.
Information & Deadlines
Please refer to individual email sent to your sponsorship contact [as indicated on your sponsorship agreement] for details regarding your available complimentary registrations as well as your complimentary registration code.
Note: All complimentary registrations give full access to the Agile2010 Conference. There are no booth only passes.
The deadline to register all complimentary sponsor registrations is July 16th.
Additional registrations are available at agile2010.agileallaince.org. Take Advantage of Group Pack of 5 offer! Buy 5 tickets at a discounted price.
Process
To secure your Complimentary Conference Registration as a sponsor
DEADLINE: Your speaker discount code is valid until July 16th. Note: When registering, please be sure to indicate a fee type (Member/Alumni, Non-Member, Academic) because we need this information for our demographics – you will not be asked to make a payment.
Please also refer to individual email sent to your sponsorship contact [as indicated on your sponsorship agreement] for details regarding your conference advertisement
Size & File Type
Must be press-ready Photoshop, Illustrator or Adobe Acrobat files (at 300dpi). Please include all linked or embedded images. All type must be outlined.
| Level | Type | Size |
| Title | Full Page [Inside Cover] | 8.5" x 11" (trim), 8.75" x 11.25" (bleed) |
| Platinum | Full Page | 8.5" x 11" (trim), 8.75" x 11.25" (bleed) |
| Gold | ½ Page | 8.5" x 5.5", (trim), 8.75" x 5.625" (bleed) |
| Silver | ¼ Page | 4.125" x 5" (no bleed) |
Uploading Instructions
Please follow the instructions below to upload your advertisement to our storage site.
The Deadline to upload your advertisement is June 25th
Logos will be used for sponsor recognition in the Conference Program Guide, T-shirt and marketing materials onsite.
We require both a COLOR version and a ONE COLOR version of your company logo. Uploading Instructions
Please follow the instructions below to upload your logos to our storage site. The Deadline to upload your logos is June 7th
Details: As part of your sponsorship benefits, you are entitled to one email message sent to Agile2010 attendees on your behalf. See below for guidelines regarding the email
Please note: We will do our best to send email out on requested date but it is not guaranteed.
This year, we are offering event space for our sponsors to book for evening event, demos, group discussions, etc during the conference. For more information and to book space, please contact Phil Brock.